MINUTES OF THE ANNUAL GENERAL
MEETING OF THE BURY & DISTRICT TABLE TENNIS LEAGUE HELD ON MONDAY 21st MAY
2007
AT 7.30PM AT SEEDFIELD METHODIST
CHURCH HALL, BURY
APOLOGIES
Apologies
for absence were received from Peter Metcalfe (BGSOB) and Phil Herd (Shawfield)
The minutes
of the 2006 AGM were accepted and signed by the Chairman as a true record.
REPORT OF THE OFFICERS
Match Secretary
Keith Warrington said that as his first season doing the job
there had been few problems considering there had been 568 league matches
involving 24 clubs (1 new) 54 teams (1less) and 5 divisions. He thanked players for filling in the boxes
on the scorecards which had been a great help and hoped this would carry on. It was the first year of Bury’s web site and
he thanked Keith Butler’s help behind the scenes for this. He also acknowledged the help from Eddie
Kalinowski and thanked him for this.
Keith spoke of the change in the
reporting system, based on the Oldham League’s and spoke of the help given by
Joe Redikin in setting up the spreadsheet system. He also thanked the management committee for
all their help, especially David Poytress and John Biggins.
Finally Keith mentioned the problems
there had been with the Bury Times and the reports going there. He said he had had an email from the Group
Sports Editor and he hoped things would be better next season.
Treasurer
See below for the Treasurer’s report.
David Poytress asked that this be proposed as a true record,
it was proposed by Paul Howarth, seconded by
Inter League Report
Graham Jeffries said that the 1st
team had come 3rd in their division but he had not yet had the final
results. The 2nd team had
finished mid table, partly due to a misunderstanding when an ineligible player
was played. The vets team had pulled out
part way through the season, he had no full details on that but he thought it
was a combination of general lack of interest, of internal politics and the
difference in set up of the Vets league whereby they play midweek similar to a
club team, but travelling to Warrington or Barrow during the week was
difficult.
There
followed a discussion about the teams, how they were chosen, the results etc
and further discussions about them were to follow.
Tournament Secretary’s Report
The tournament had been held at the
Hilton Centre again with the finals at Ramsbottom. This year a handicapped singles event had
been introduced with some interesting results.
The MacDonald Cup had been replaced, the original being first played for
in 1938.
Some ideas to increase the level of
participation were mentioned, playing mid season being one. There was no real response to this and more
thoughts on this would be made later. The
main problem was clashing with other Leagues and events.
Development Officer’s Report
Frank Sheldon not being present
there was no report.
Chairman’s Report
David Poytress, in his final report,
thanked John Biggins for his 5 years in office and also thanked Keith Warrington,
Keith Butler and David Ternent for the work they had done, especially the two Keiths
for their work on the new web site which had been a great success. He thanked our main sponsors, Burning Desire
and hoped that this would continue.
David felt that things had gone well
this year, no real problems in the cup matches or in the handicapping. There had been full 12 teams in divisions 1,
2 and 3 and 8 in division 5. He thanked
Ramsbottom for their help on finals night and David Ternent with his help with
this.
Although the response to the
Anniversary Event had been a little disappointing, David mentioned what a
pleasant evening it had been and he thanked Frank Sheldon for his work in
organising it. He ended by thanking all
those who had helped him in his chairmanship over the last few years.
David Ternent stated how the League
had gone forward under David’s Chairmanship over the years, the new web site,
e-mails, the rules streamlined and how hard David had tried to get table tennis
developed in Bury. He proposed a vote of
thanks to David for his work; this was seconded by Marlene Faulkner and was
passed unanimously.
ELECTION OF OFFICERS
Chairman
David
Poytress stepped down. No one came
forward to replace him so the position was left vacant.
Vice
Chairman
David Ternent
was proposed by Jim Bloomfield, seconded by Keith Warrington and elected
unanimously.
Treasurer
Keith
Butler was resigning. Phil Herd had
volunteered his services and he was proposed by David Poytress, seconded by
John Biggins and elected unanimously
Secretary
John
Biggins was retiring. Keith Butler had
volunteered and he was proposed by David Poytress, seconded by Eddie Kalinowski
and elected unanimously.
Match Secretary
Keith Warrington
had done very well in his first year and he was proposed by Ted Foster,
seconded by Carol Mitchell and re-elected unanimously
Inter
League Secretary
Graham
Jeffries was willing to carry on and he was proposed by David Poytress,
seconded by Mick Dore and re-elected unanimously
Development
Officer
Frank
Sheldon was willing to continue and he was proposed by Craig Oldfield, seconded
by Paul Howarth and re-elected unanimously
Committee
Ian
McKenzie, Paul Whyatt and Andrew Webster were willing to carry on. Rod Hall was asked if he would stand, which he
said he would, and David Poytress proposed that all four be voted on. This was seconded by Dave Smith and all four were
elected unanimously.
PROPOSED RULE AMENDMENTS/CHANGES
(see below)
Proposal 1 was withdrawn
Proposal 2, the reasoning behind this was
explained by Keith Butler. There
followed a long debate about possible occurrences before the vote. This went:
For 12
Against 6
Abstentions 1
Carried
Proposal 3
For 17
Against 1
Carried
overwhelmingly
Proposal 4
Was carried
unanimously
Proposal 5
Carried
Unanimously
Proposal 6
Another
long and heated debate followed before the first option was voted on.
For 1
Against 13
Absentions 5
Rejected
Option 2
was withdrawn, option 3 was voted on and this was carried overwhelmingly
ARRANGEMENTS FOR NEXT SEASON
The entry
form had 5 changes and the ranking list was included. It was hoped that clubs would be able to give
the info needed via the website.
The old
forms were not necessary
AOB
The costs
of the inter league teams were mentioned, are they value for money? Perhaps information about the teams, their
results and progress, could be put on the Bury web site.
Keith B wanted
to develop and expand the web site. This
could include the League history, results, photos etc. We may have to change hosts at a one-off
charge of £50. No one seemed to mind
this
The
development of the league was mentioned by David Poytress. He thought we needed to look for and form a
way forward but it seemed that if grants were wanted we needed to show how we
were trying to develop table tennis in the community, coaching, youth leagues
etc This needed to be from everyone, not just the committee.
He
mentioned that Joe Walk was hoping to start a schools league and that if anyone
could help in any way please to let us know
The meeting
ended at 10.00
Clubs
not in attendance
BGSOB ( Apologies sent)
Burning
Desire
Stand CC
Hamer
Hilton Bury
Treasurer’s Report 2006/7
The year
had been a financially successful one.
There had
been substantial increases in subscriptions for 2006/7 and these resulted in
the expected surplus of around £400.
There had
been 54 teams and 255 players registered.
Income
Fines were
higher than the previous year – full details are on the website.
The
handbook had lost one advertiser.
Members are asked to let the Committee know of any other potential
advertisers.
Interest
benefited from the change of bank account.
Expenditure
The
Committee are considering using a different printer for the handbook, with the
aim of saving substantial costs.
A new
MacDonald Cup had been bought to replace the ageing trophy.
Interleague
costs were similar to the previous year’s figure – £70 fines for withdrawing
the veteran’s team had been offset by reduced expenses.
There had
been a £100 loss on the Anniversary Dinner because of a disappointing
attendance.
Balance
Sheet
Current
funds totalled about £4,000. There are
no current plans for using this but any development of the League or use of
premises could be expensive.
2007/8
Subscriptions
are going to remain unchanged for the coming year.
Auditor
Thanks to
Peter Metcalfe for auditing the accounts so promptly.
Proposed Rule Changes for 2007 AGM
1)
Proposed revision to Rule 8(f )
section (iv) (a)
..…”.such new date must be not later
than 14 days “…… be
altered to 21 days
2)
Proposed revision to Rule 8(f)
All matches
should be played on the date stated in the handbook.
Matches may
be brought forward by agreement between the secretaries of both clubs. The home club secretary must notify the Match
Secretary of the revised date before the match is played. The new date will take the place of the
original date for the purposes of any league rule.
Matches may
only be postponed if:
(i)
the
home team's room is unavailable or
(ii)
a
player of either team is required for a Bury League representative match or
(iii)
the secretaries of both clubs agree.
The home
team secretary must inform the Match Secretary of the postponement no later
than 3 days after the scheduled match date.
Every
effort must be made to re-arrange the match.
Possible options are:
(i)
Both
club secretaries agree on a new date - this date to be no later than the last
week of scheduled League matches or the scheduled date of the return fixture,
whichever is earlier. The teams must
reach agreement on this date within 14 days of the original scheduled date and
the home team secretary must advise the Match Secretary of the new date
immediately after agreement.
(ii)
Amalgamate
the match with the return fixture in the second half of the season and play for
double points and double wins. This will
apply to any first-half match that has not been played by the scheduled date of
the return fixture.
If a
postponed match is not re-arranged in accordance with this rule then the Match
Secretary may specify a date and venue for the match, after consultation with
the club secretaries.
If the
match is still not played then the Committee may award the points and wins to
either or neither team and impose a fine of £15
on either or both teams.
3)
Proposed addition to Rule 8(i)
The team
whose players were present on time in the circumstances described in this rule
may choose to regard the match as postponed rather than claim it, in which case
the provisions of rule 8(f) will apply.
4)
Proposed additional rule or addition
to Rule 8(l)
If a match
is awarded to a team under Rule 8(f) then this team must submit a scorecard
recording the results. The players named
on the scorecard will be credited with wins
for the purposes of the Top Ten competition.
If sets or
a match are claimed under Rule 8(i) then the players
present will be credited with wins for the purposes of the Top Ten competition.
Defeats
will not be recorded against any player under the provisions of Rules 8(f) and
(i).
5)
Proposed amendment to rule 9 (a):
Change
(a) The publication of any item in any issue of
the "Bury Times" shall be deemed to be sufficient notice to all
Clubs. This shall not relieve a club of any responsibility under any of
the preceding rules.
The League shall endeavour to send
communication of all relevant information to each club's official e-mail
address if submitted.
to
(b) The publication of any item in any issue of
the "Bury Times" or on the League website shall be deemed to be
sufficient notice to all Clubs. This shall not relieve a club of any
responsibility under any of the preceding rules.
Every club should, if at all
possible, provide an email address.
Emails sent to published email
addresses (either clubs’ or officers’) shall be regarded as sufficient for any
League rule that requires communication.
6)
Proposed addition to Rule 8(b):
Option1
A player
will only be accepted as registered if the personal information specified by
the ETTA has been supplied to the Match Secretary.
Or
Option 2
A fine of
£1 is payable in respect of any registered player for whom ETTA personal data
has not been supplied within two weeks of the original registration.
Or
Option 3
Clubs must
supply to the League or Match Secretary ETTA personal data in respect of all
their registered players.
